.

How to Effectively Manage the E-Discovery Process in Complex Commercial Litigation

June 9, 2023

by Kent J. Schmidt

Download as a PDF

Share this page

E-discovery has transformed the way we handle complex commercial litigation over the last 25 years. New technology brings emerging challenges as well as opportunities. In this episode, Dorsey Partners Kent Schmidt, Kate Johnson, and Dorsey Director of Knowledge Management/Innovation Caroline Sweeney discuss ways to manage expenses and burden of collecting, reviewing and producing massive amounts of e-discovery.

This podcast is not legal advice and does not establish an attorney-client relationship or create any duty of Dorsey & Whitney LLP or those appearing in this podcast to anyone. Although we try to assure that the content of this podcast is accurate, comprehensive, and reflects current legal developments, we do not warrant or guarantee those things. The opinions expressed in this podcast are the opinions of those appearing in the podcast only and not those of Dorsey & Whitney. This podcast is considered attorney advertising under the applicable rules of certain states.

Transcript

Voiceover
Welcome to another episode of the SharkCast on litigation risks management where we explore why businesses are so frequently sued, and how to mitigate and navigate the dangers lurking in the risky waters. Join us now as we welcome our host Kent Schmidt, Litigation Partner at the law firm of Dorsey & Whitney.

Schmidt
Welcome SharkCast listeners. I’m very glad you joined us today for an interesting conversation on a matter that is pertinent to litigation management. One of the most critical steps in managing commercial litigation is addressing the topic of eDiscovery. eDiscovery is something that entails not just the production of documents and all types of formats of documents, including electronically stored information, but analyzing the documents, preparing for trial and deposition, figuring out where the gold mine is and to be able to manage the entire process. That is to say cases are sometimes won and loss over documents and by extension the winner more often than not in commercial litigation is the party that has a better handle on ESI and understanding where the documents are and how to use the documents effectively in litigation. So to help me unpack some of these concepts relative to ESI, I’ve invited two longtime friends and colleagues, Kate Johnson and Caroline Sweeney. First, I’ll introduce Kate Johnson. Kate and I have had an opportunity to work together on complex litigation over the years. It’s a pleasure to welcome you not as a Co-counsel in the case, but as a friend and a guest on the podcast. Welcome aboard, Kate.

Johnson
Thanks so much for inviting me.

Schmidt
Thanks for being here. Caroline Sweeney is, I’ve also worked with her for many years and I’m not going to try to summarize exactly what Caroline does, but I’m gonna give you her title. Her title is director of Knowledge Management and Innovation. Caroline, can you give us a, what we call an elevator pitch, of what it is that you do at Dorsey in your capacity as Director of Knowledge Management and Innovation.

Sweeney
Sure, I’m happy to and thanks also for inviting me to participate in today’s podcast, this is one of my favorite topics, as you know, so I’m eager to chat about it. I actually think of my position or my job as kind of having three integrated areas. Helping attorneys and staff identify expertise and resources so that we can more efficiently and cost effectively deliver services to clients. Then there’s an innovation piece which has to do with evaluating, introducing and even developing applications that, innovative applications, that enhance client service delivery. And then finally there’s the eDiscovery functionality which falls kind of under the actually both of these umbrellas and I have overall responsibility for our eDiscovery services, which entails everything from working with clients and legal teams at preservation, legal hold, all the way through to trial presentation. So lots of familiarity in dealing with a lot of different types of data and eDiscovery matters. So happy to talk more about that.

Schmidt
Excellent. Well, that sounds like a lot falls under that August title of yours. Today, what we’d like to do is first get an overview of the sort of life cycle or the timeline, if you please, of the eDiscovery process. Why don’t we start with you, Caroline, how would you sort of divide the half dozen or so phases of an eDiscovery process from the very beginning of the case until the case is finally over, either through trial or settlement?

Sweeney
Sure. And actually, there’s a very good visualization of this. If you were to go to edrm.com, I believe it is or .org. But the Electronic Discovery reference model, which really lays out what this process is, so you start if you will, on the left hand side of the EDRM, which is where we’re doing identification and preservation and legal hold around potential data sources and then it moves into the processing, early data assessment, review and production of data, and then finally to the presentation and resolution of a matter. So that kind of gives you the very, I would say very high level maybe in between you know between production and trial presentation. You also have the stage where I would say the attorneys, because now so much of the document review is done by contract attorney reviewers, right? But when you get postproduction, that’s where I would say the legal team is really digging in and doing fact development and working with the document collection to really build out your case. And then of course the trial presentation piece of it.

Schmidt
Thanks for that overview. So now another way in which document review and ESI has changed is, it is often the case that the way these services are billed, the way clients pay for these services, is completely different than when we had 15 or 20 lawyers and paralegals at a client’s offices, all billing by the hour. Generally speaking, what’s the norm today in terms of billing for document review and ESI management?

Sweeney
Well, I would say that there still is hourly billing, but the push has been to reduce that hourly billing rate from a law firm associate or paralegal to a lower contract attorney rate. What we also see in the industry and is unique about what we do here at the firm is that we’ll bill on a per document basis. And what I think our clients appreciate about that is that provides predictability. So once we have gone through that collection, processing, early data and analysis stage and we have identified, okay, this is the corpus of documents that we’re actually going to be reviewing the client has an understanding of these are our per document cost and that predictability is something that I think is, is very much appreciated. So we see the per document pricing out in the market as well.

Schmidt
And you really couldn’t do that with a hard copy document review. You can do that with electronic documents, so.

Sweeney
Yeah, it’s definitely more, more challenging, but even nowadays you would typically take all that hard copy, to the extent that it even exists still, and turn it into electronics so that you can leverage the technology and these review platforms to facilitate the review process and then that can lend itself to the per document pricing at that point.

Schmidt
Very good. Kate, you had something to add?

Johnson
I was going to add that I have found that clients really appreciate with the per document pricing. Being able to give them a maximum spend. Once, once we know the total number of documents that we’re going to have to review, there are a lot of things that we can do and I’m sure we’ll talk about to reduce the total number of documents that we have to review.

Schmidt
Okay.

Johnson
But if we know the maximum number of documents, we can give them a cap or the maximum we expect to spend, and there’s an opportunity to improve that. Rather than having a surprise…

Schmidt
Okay.

Johnson
…when the review ends.

Schmidt
Kate, you’re one who manages large volume document review projects and also has the first line of communication with the in-house counsel, who is concerned about the process, but also concerned about the bottom line and how, how much it’s going to cost. What are some ways in which you can give the client predictability and guidance on how to view the cost of ESI?

Johnson
Sure. So it really depends on what the project we’re doing consists of and what we know about the documents. But in a standard litigated matter, we generally will know the maximum number of documents that we need to review based on the number of documents we’ve collected. And we can further refine that understanding through early data assessment and other techniques to get an understanding of how many documents we think we’re going to have to review and as Caroline mentioned, we often do per document pricing for the document review. So then I am able to tell the client, here’s the maximum we anticipate spending on the document review. We can improve on that by using various techniques to limit the number of documents we actually have to review at the end of the day, but it’s not going to go above this number. And that’s a level of predictability that can be really helpful to clients, if they’re thinking about what they’re going to spend on the litigation and how it’s going to affect their bottom line.

Schmidt
Well, that’s a good segue to the next topic I’d like to cover. So in our process, let’s assume we gathered all the documents. We’ve started receiving documents from the other side, their document production. We’ve shaken the trees, so to speak, to make sure that we have all of the ESI from the client. And now we begin the process of trying to understand what we have, what we’re going to produce, the good, the bad and the ugly in terms of our documents and their helpfulness in the case. And so, Kate, can you talk to us about how that process unfolds when you have literally hundreds of thousands of documents in various forms, but a lot of e-mail, of course. And you’ve got depositions on calendar, say, you know, 60 days out, there’s no way possible to have someone review all of those documents, or even a small team. How do we go about understanding what documents we have and organizing them in a manageable system to be able to use them to the maximum benefit in litigation?

Johnson
Sure, so the, I think the thing that comes to mind for most people first is using search terms and using search terms is a very accepted way of managing documents. We’ve been using search terms as long as we’ve been doing electronic discovery, I think, and there are a lot of tools that help you develop good search terms. So you can do sampling and use various tools to make sure that you’re using search terms that get you to the kinds of documents that you want. There are limitations to search terms, though. They don’t always find the kind of context that you’re looking for. People talk about things in unusual ways sometimes, so there are other tools that we can use as well, that can fall into the realm of what we call technology assisted review. And so that can look like actual predictive coding, where the computer tells you, I think these documents are responsive or meet some other criteria that you’re coding on, or it can be something a little less certain, I suppose, in terms of using algorithms to help you identify likely responsive documents that you’re then actually reviewing but the computer is helping you pull those documents to the front of your review so you don’t spend two months reviewing documents and then at the end of your review, find the documents that actually matter. The goal is to bring them to the front of the review so that you see them early, and there are a number of ways to get to that point, but the tools are very effective at finding documents that you might be interested in, based on similar documents that you’ve coded and identified to the tool.

Sweeney
You can also utilize things like concept clustering. So once you start to locate the documents that are important, you can then have other documents in the population that you haven’t looked on or that or you haven’t looked at or that haven’t hit on search terms to figure out; are we leaving documents behind or is there other, are there other documents that are also responsive based on the conceptual content of the documents? And Kate was referencing the technology assisted review. So, there’s a number of other types of tools we can use, things like e-mail threading where you, you know, you might have a series of e-mails where there’s a lot of back and forth between people and you can identify those and only review the most complete version of those e-mails, which can have a pretty dramatic effect on your document population. So there’s a number, besides search terms in the predictive type of technology that Kate was mentioning and e-mail threading, there’s a number of different tools that you can utilize to really narrow your population for review.

Schmidt
How often do you see parties exchanging search terms in terms of their search for responsive documents? Is that in your experience becoming more of the norm of increasing the likelihood that that’s something that the court will require or others parties will insist upon?

Sweeney
In our experience, that is very standard, very typical that there is that transparency in terms of, these are the search terms and sometimes even exchanging, these are the number of documents that hit on those particular terms. And then that opens the way for further negotiation in terms of, you know, this particular search term is bringing back thousands of documents and we might be able to refine it or we’ve sampled and we know that it’s bringing back non-responsive content, can we drop it? So and courts are very supportive of that transparency, wouldn’t you agree, Kate?

Johnson
That’s right and I, in my litigated matters, have any number of ways that we handle search terms. I don’t like negotiating search terms. I would rather tell opposing counsel, these are the search terms we used. If there are additional search terms you would like, let us know and we will look at those and see if we agree. As opposed to going back and forth to trying to reach agreement on what those search terms should be, which can be a protracted process that often doesn’t come to a good result in terms of the effectiveness of the terms, but I think the Sedona Conference really promotes the idea of cooperative discovery. And my experience has been the more that you can communicate openly with opposing counsel about the foundational aspects of how you’re getting them documents, the more you can avoid disputes down the line and discovery motions on issues that could have been resolved through cooperation and negotiation.

Sweeney
And avoid having a judge intervene and say, dictate, these are the search terms that you will use. That can also come back to kind of haunt you, I think.

Schmidt
Sure. Let’s talk for a few minutes about some of the deliverables that have to come out of an ESI process. We’ve gotta often prepare a privilege log, which is a very tedious process. In California, we have a relatively new requirement of preparing an index for what documents are responsive to particular request for production. And the other thing that happens all the time, in my experience is, it’s very helpful to have a binder of documents related to an upcoming deposition. So all the documents relating to this witness that we’re going to depose in a couple of weeks so that we can do a very careful review and start selecting exhibits for that deposition. Kate, can you talk about how those deliverables are being prepared and produced in connection with complex litigation?

Johnson
Sure, so starting with privilege logs, there’s the standard privilege log that I think a lot of us are used to, where you provide certain information about the document:  who received it, who sent it, perhaps the subject line, the date and then you draft a description of the document and you try to provide enough information in that description. So opposing counsel can understand the basis for the privilege claim without revealing the substance of the privileged information itself. And as you referenced Kent, I think the process of drafting those descriptions can be incredibly time consuming and expensive and difficult to do in a way that is actually useful. My preferred privilege log these days is what we call a metadata log, and so you largely provide the same information, but you don’t actually draft a description of the document and so we will export the metadata of the document, so all of the information that’s stored about that document. So if it’s an e-mail, the recipients, the sender, the subject line, the date, and then we include the basis for the privilege claim, whether it’s attorney-client privilege, work product, or some other privilege. And then opposing counsel can review that information, determine if there are entries that they need more information about to understand the privileged claim and request that information. I find that to be.

Schmidt
Does generate in an Excel spreadsheet?

Johnson
Exactly, yes. So we generate that in an Excel spreadsheet out of our document review database and it can be sent to opposing counsel with very, very little manipulation or effort beyond that. There’s still a review process. We still do a second level privilege review to make sure we’re sure of those privileged claims and have properly identified our privileged documents, but we’re not taking the time to draft a vague description that is of very little used to anybody. I’ve found that to be a more efficient and effective way to explain the privilege. I often can tell more about a document on a privilege log based on the file name or the subject line of the e-mail, than I can tell from the description that an attorney has drafted.

Sweeney
We’re seeing those become fairly commonplace and actually being addressed in kind of the ESI protocols that parties might exchange on how they’re going to conduct discovery, eDiscovery and it’s becoming a standard piece of that, those ESI protocols to utilize the metadata privilege log.

Schmidt
Another area I’d like to talk about is hiring contract lawyers to do nothing but review documents for extended period of time. That’s become the norm for super high volume document productions. I’ve been on a number of cases where we’ve had a team of contract attorneys brought in for that purpose. Caroline, can you talk for a minute about how we essentially impart the complexities and nuances of a very complicated piece of commercial litigation to a team of document review specialists. So that they have enough knowledge about the case to start identifying what documents are responsive, relevant, helpful, particular to an issue, and can then produce a very helpful and usable work product.

Sweeney
Absolutely. So it’s really all about project management. So as you alluded to earlier, one of the things that we require is to have the Kate or the lead attorney on the project or on the matter, draft a protocol, a review protocol giving some background on the case explaining who the parties are, the timelines, the issue. And then defining these are the categories of information we’re going to be looking for. So typically, of course it’s is this document responsive or non-responsive, is the document privileged or non-privileged and going through and giving the documenting for the reviewers, the criteria around those different categories of information that they’re going to be looking for. Or tagging documents for. And it’s also very commonplace to include things like issue codes, this document talks about these particular issue codes. Or we’re flagging for witness kits so that we can quickly pull together witness kits and what have you for depositions after the review. So what we’ll do is we’ll have that review protocol and then we’ll bring the team together and we’ll have the lead attorney walkthrough that protocol, explain it, answer questions from the document review team. 

We’ll also pull up sample documents and have the lead attorney walkthrough the sample documents and say now I would call this document responsive and this is why and this is how I would issue code it and this is why it’s privileged or non-privileged. And that’s all very standard when you’re working with review vendors, when you’re working with law firms that are employing similar methodology that we do. And then what we’ll do is we’ll give our contract attorneys a small batch of documents to review, once we’ve gone through the training and we’ll release them for the day. And then we have legal team members go through and quality control and validate. And sometimes that leads to, gosh, we didn’t explain this well enough. Or gosh, we’re finding things in these documents that we hadn’t anticipated, we need to revise our protocol. And then we come back together the next day, again with the legal team and the contract review team and we kind of go through that feedback and articulate any of the changes that we’ve needed to make to the protocol as a result of this process. And then it’s essentially we move forward with conducting the review. Our standard operating procedure, and this is somewhat unique from talking to others in the industry, but our standard protocol is to utilize this what’s called continuous act of learning. So as we are taking documents for responsiveness and non-responsiveness, the computer is also going out and saying, hey, we think these are the responsive documents here, look at these first and then when we find that there are differences between how the human reviewer and how the computer is reviewing a document or tagging a document, we’ll escalate that to the legal team and have the legal team resolve that. So we go through that iterative process throughout the review and do that ongoing quality control.

Schmidt
That’s an amazing technological backstop to, you know, what is I’m sure, good work to begin with, that just makes it go from, you know, good to great, very interesting how the human side and the artificial side interact like that.

Sweeney
Well, and I think that’s so important to having a defensible process, right, because that way the legal team really does have oversight in terms of how the review is being conducted, what we’re seeing in the review and understanding we’re able to quickly escalate key documents, have them confirm key documents. So a very effective process, I agree.

Schmidt
Hey, let me ask you this because I know you’ve taken dozens and dozens of depositions over the years and you know how critical documents are to key depositions. How does this ESI process come to pay dividends when it comes time to take important depositions in a case?

Johnson
I think the starting point is being very thoughtful about the process that Caroline was just talking about, in terms of how you train the reviewers and what you ask them to do. Issue codes that you give them to apply or witness kit codes that you give them to apply. You can set yourself up for the next stages of the case in your initial document review for the case by thinking through what you are going to need and coding for those things in the first instance. And then you can use the coding that has been applied to find the key important documents, the documents that you can confront a witness with and get them to admit something that their employer does not want them to admit. And you can also use all of the technology that we’ve been talking about to find more documents like that. Because your case will change as you get through the documents, you start to understand the facts better. You understand the things that your client didn’t know about or didn’t appreciate the significance of at the moment, but once you’re in the heat of litigation, you understand better. If you have a number of documents that are useful or important, you can leverage the technology options to locate other documents that are similar to that. In addition to just kind of standard looking at the documents that were in that person’s possession. Sometimes it’s a small enough number of documents that you can look at all of them. It usually isn’t, and so that’s when you’re looking to use the technology to help you do that. And it can be very difficult to sort through the number of documents that we see in a lot of our litigated matters. But thoughtful planning at the start puts you in a good position to do that.

Sweeney
I was just going to say, I think so often we’re in a hurry to, we’ve got to get this review going and we don’t take that, people don’t take that time upfront to really think through strategically how they can leverage the technology, how they can familiarize themselves and write a better protocol. And that’s so important to the process.

Schmidt
We’re talking about all types of tricks and double checks and so forth. Let me throw something out and see if either of you have ever done it. I’m gonna confess that I’ve done it from time to time when I am facing a huge bunch of documents and I’m just running a bunch of search terms, trying to figure out what’s in there, every once in a while I’ll just throw in a bunch of profanity in the search request. And you know what it’s paid off. Here’s a logic behind it. Sometimes when people are using profanity, it’s when something that they’re really mad or upset about something. And sometimes if you throw it in there, you will find that critical document that has escaped all the other search terms and there’s more taking a look.

Sweeney
Standard…

Schmidt
I don’t known have you ever done that before?

Sweeney
…Standard technique and investigations, yeah.

Johnson
Yeah. I have done that and I have also used variations on mistake or error or things like that. Very early in my career I had the pleasure of finding, during a random sample review, a document in which the opposing party described something they had done as one of the worst mistakes they’ve made in the history of the company. And you can be assured that we use that document a lot. Thinking through how people communicate and how they communicate when something has gone wrong is a really powerful way to think through creative ways to find documents that might otherwise not have much content but could be very useful.

Sweeney
And on a related note, there are other techniques like if you’re working on a matter where someone left the company and you’re trying to understand, were they sending proprietary information or taking proprietary information before they left the company. Or recruiting other sales people to come to their new company. Using things like social network analysis to see who is communicating with whom, you know, was Caroline Sweeney sending documents to carolinesweeney@gmail.com, that kind of stuff can be, you can cut to the chase very quickly with those types of tools to get the answers or start you on the path to getting the answers to the questions you have.

Schmidt
We talked a lot about how ESI has changed over the past 25 years or so. What’s your prediction as to how things are going to change in the future? It seems like we can’t talk about any topic in law or business today without talking about ChatGPT, which is the hot topic right now. You’ve talked about predictive coding. Where do you both see ESI going in the next decade or so?

Sweeney
Well, I can tell you that I’ve been at a few conferences in the last couple of months where we’ve been talking about the integration of ChatGPT, natural language processing into the eDiscovery process. I’ve been beta testing some tools that allow you to upload documents and have ChatGPT summarize what they tell you. I think there are going to be, and I don’t think this is 10/15/25 years out, I think this is in the next five years. There are going to be some dramatic changes to how we utilize those technologies to conduct document review. You know, to be able to say to ChatGPT, I’m going to be deposing this individual. This is what the deposition is about. Help me find the documents that I want to use as exhibits and ChatGPT is going to be able to help you do that.

Schmidt
What do you think, Kate, you and I are going to be forced to an early retirement by ChatGPT, when it comes to eDiscover?

Sweeney
You’re still needed.

Schmidt
Oh, thank you, I needed that.

Johnson
We should maybe invest in language learning models so that when we are put out of a job we’ll have something to fall back on. You know, I too have been hearing of folks trying to train ChatGPT to, for example locate more difficult to identify privileged documents, where the privileged is contextual or, you know, work product is much harder to identify in a document collection than it’s than a kind of a typical standard attorney-client privileged communication. I don’t know how likely I think that is to be successful in the short term. But I think the way I have seen the technology evolve to be helpful to us in my 13 years of practice, I wouldn’t be surprised to see improvements to the tools we have, certainly that can that can help us with things like identifying contextual or difficult to identify privilege as well. You know, I certainly have seen document review change drastically in the 13 years I’ve been practicing. I did start my career flying down to Texas to review, 1,000 bankers boxes of document. But I haven’t done that in a very long time and I have really come to be an evangelist for things like continuous active learning after starting out incredibly skeptical of those technologies. I think the other thing that we’re going to see, and we’re already seeing is challenges and opportunities based on the way that people are communicating for business purposes these days. Particularly with the pandemic, we saw an explosion of use of chat platforms and other communication tools, Microsoft Teams, Zoom, things like that, that create their own challenges for eDiscovery. I think the technology often develops faster than the eDiscovery techniques to capture, review and collect that technology. And so I think we’re going to continue to see that evolve.

Sweeney
I can think of two review platforms that have already introduced this and we’re going to be introducing it shortly, but the ability to automatically categorize documents as they’re loaded into the platform. So these are your e-mails. These are your invoices. These are PowerPoint presentations or strategic planning documents. So those changes are coming and that’s going to have an impact on how we can organize and facilitate expedite review.

Schmidt
All very interesting. It’ll be fascinating to watch this unfold before our very eyes. Well, that’s about all the time we have to talk shop. But we’ve now come to the point and the podcast where we like to turn from discussing litigation, risk management and managing the litigation process and talk a little bit about you as individuals. So I’d like to ask you each if you have any hobbies or skills you’d like to learn in the next five years. If you’re like me, you sometimes just feel they’re not enough hours in the day. And if you had just a little more time, what would you like to tackle or learn or develop as a hobby in the next five years?

Sweeney
Well, I guess I have two existing hobbies that I feel like, you know, I love to read and I feel like I spend so much time business reading, that I don’t get to read as much as I like just for enjoyment. So I’m really trying to make an effort to get back on reading for fun. I love to travel. And as luck would have it, we have a daughter that is living in Italy and so that opens up opportunities and she’s going to be living there since she’s marrying somebody from Italy, she’s going to be living there for a while, it seems.

Schmidt
What part?

Sweeney
Outside of Turin/Torino.

Schmidt
Oh, that’s beautiful.

Sweeney
Yeah, it is very beautiful. So spending more time traveling and exploring, not just Italy itself but more of Europe. And then the other thing I really want to take up, I tried many, many years ago, I’m going to go back to it is golf. I feel like that would be a good hobby to have.

Schmidt
A little frustrating from time to time, but it’s never a bad day.

Sweeney
Yeah, I don’t know how successful it is, but we’ll see.

Schmidt
Yeah, it’s never a bad day when you have…

Sweeney
Good exercise if nothing else, right? Walking around on a golf course and fresh air.

Schmidt
Yeah, I took golf up fairly late in life, I think my early 40s. And was hot and heavy with it for a number of years, and then sort of got burned out and then, you know, go back and visit it from time to time just enough to get out there a few times a year.

Sweeney
Yeah, I have a brother and a son who are golf fanatics, and my husband also enjoys it. So I thought, okay, maybe it’s time that I jump on this bandwagon.

Schmidt
Can’t beat him, join them. How about you, Kate, what’s on your horizon for tackling a new hobby or expanding an existing hobby?

Johnson
So one of the things I learned a few years ago was that I found it very therapeutic to have a hobby that I was bad at. I have spent my life quitting the things that I am bad at, if I have decided that I will not get better at them and a few years ago I took a pottery class, I actually took a couple of pottery classes and I am terrible at throwing pots on a wheel. But I loved doing it because it didn’t matter if I was good at it, it mattered that I was enjoying doing it. So my, I am not good at anything artistic at all, so my current plan is one of the things that I like to do pre pandemic was go to one of my local florist shops that offer classes on leaf making and they are no longer offering classes. They shut down the education component during the pandemic and decided not to resume it, but I think I have the basic mechanics down, so I’ve decided that I’m going to when I go out for a walk down by the river or out to a park, start to gather materials and see what I can do on my own. I am sure it will be hideous and I will find it therapeutic and satisfying.

Schmidt
Wow, that sounds amazing. So not just wreath making, but sourcing the original materials, not going to some store to buy the materials, but sourcing them yourself. That’s pretty cool.

Johnson
That’s, my theory is that maybe it will help me get out and go for a nice scenic walk more frequently. We’ll see how long I keep it up though.

Schmidt
Well, you know, going back to what Caroline said, I think, I can’t remember who was it said that golf is a walk ruined. So if, working for your weeds, I guess is a walk with even a greater purpose so.

Johnson
There you go.

Schmidt
That’s great. Well, that’s all the time we have for today, returning once again to our topic of managing ESI, let me ask you both to give really the last word. What’s the one take away that you’d like the Shark Cast listeners to hear about ESI?

Johnson
I think from my perspective, early planning is the key to success, whether it is internally for a company planning how they’re going to manage their data or whether it’s at the start of a litigation and planning how you’re going to handle your document review. That early planning pays off a great deal at the end of the day.

Sweeney
And I would say it’s probably education and making sure that you’re educated on what the options are, what the technology is, how you can apply that so that you can effectively manage any discovery project.

Schmidt
Caroline, Kate, thank you for joining us today. I enjoy the conversation from beginning to end and look forward to continue to work with you on various ESI and complex litigation matters in the coming days.

Sweeney
Likewise.

Johnson
You too.

Schmidt
That’s all the time we have for today. Thank you for listening. I’m indebted to the extraordinary team at Dorsey for making this podcast and episode possible. For resources on this and other litigation risk, go to litigationrisks.com. Where more information can be found, including a book on managing litigation risks written by yours truly. Until next time my friends, this is yet another reminder that there are a lot of sharks swimming out there in the murky waters, so swim safely.

Voiceover
This podcast is not legal advice and does not establish an attorney-client relationship or create any duty of Dorsey and Whitney LLP, or those appearing in this podcast to anyone. Although we try to assure that the content of this podcast is accurate, comprehensive, and reflects current legal developments, we do not warrant or guarantee those things. The opinions expressed in this podcast are the opinions of those appearing in the podcast only and not those of Dorsey and Whitney. This podcast is considered attorney advertising under the applicable rules of certain states.

Firm Highlights

Insights

State Affordability Infrastructure Districts (SAIDs) — A Financing Tool for Taiwanese Investment in Arizona Science and Technology Parks

If you have developed a facility inside one of Taiwan's science or technology parks, you are accustomed to the one-stop-shop of government planning the park and delivering the roads, water, power, and other infrastructure before your building is even constructed. In the United States, including Arizona, land development generally does not work that way. In Arizona, the cost of infrastructure such as water, sewer, stormwater, roads, power, and the digital backbone, typically falls on the private landowner and is incurred up front before operations generate revenue to offset that cost. For a company entering the Arizona market, this is often the largest and earliest capital burden of the entire project. Arizona recently created a tool that provides a more cost-effective way for landowners and developer to finance some of that infrastructure. House Bill 2999, signed into law June 2026 and codified at Chapter 40 of Title 48 of the Arizona Revised Statutes, establishes the creation of a State Affordability Infrastructure District (SAID). How a SAID Works Landowners are now able to use a SAID to finance public infrastructure such as water, sewer, stormwater, roads, parking, lighting, communications, rail sidings and signalization, and similar improvements, through tax-exempt bonds. The bonds are repaid over up to 30 years and secured solely by the property within the SAID. No city, county, or state credit is pledged, and no obligation falls on other taxpayers, and therefore no city, county, or state approval other than from the Arizona Finance Authority (AFA). In effect, a SAID lets you spread the cost of horizontal infrastructure over the life of the asset instead of funding it entirely at the outset. And tax-exempt bonds often offer a lower interest rate than taxable or other types of financing. How a SAID is Formed A SAID is formed upon the filing of a petition with the AFA. The petition must include the finance plan, general plan, estimated costs, maximum tax rate, appraisal, bond counsel certificate, consultant list, petitioner experience, legal description, title report, and other materials. While the landowner is required to provide notice to the local governing jurisdiction, local governing jurisdiction does not have the right to approve or deny. The petition is reviewed administratively by the AFA through a standards-based process. For an inbound investor without long-standing local relationships, an objective, criteria-driven process is a meaningful advantage to the overt political process associated with other financing districts in Arizona. Formation requirements. A SAID requires consent from 100% of landowners within the proposed district; public infrastructure costs must exceed $5 million (easily met at any real scale); the district property must all be in the same county and need not be contiguous provided that noncontiguous property is located within five miles of the district's other property; and the board is initially appointed by the forming owners of the SAID district, later transitioning to election as ownership diversifies. Actual bond issuance requires an election of the SAID property owners. Ownership and corporate structure. Consent rights and board seats run with title. If you hold the Arizona land through a U.S. blocker beneath your Taiwan parent, the standard model for Taiwanese/Arizona real estate and operating investment, the U.S. property-holding entity, rather than it’s corporate parent, is the landowner of record for the district. Before formation, our Dorsey team will confirm that you have the proper corporate structure and board mechanics to be compliant.  Board composition has no citizenship or residency requirement. This is a common concern for foreign investors, and the statute answers it cleanly. Under A.R.S. § 48-7004, a director must either hold fee title to real property in the district or be an individual designated or appointed by a fee-title owner. Corporations, partnerships, and other business entities are expressly permitted to be those owners, to vote as owners, and to designate an individual to serve. There is no requirement that a director be a U.S. citizen or resident. So your U.S. property-holding entity, as landowner of record, can appoint whichever of your principals you choose, including a Taiwan-based individual, as the three-member board.  Power infrastructure limitation. The enacted definition of "public infrastructure" in A.R.S. § 48-7001 does not include electrical power generation or transmission. The reference to electrical facilities appears only as components of lighting and traffic-control systems, and the Legislature removed broader energy infrastructure from the definition during the Senate amendments. A SAID will likely not finance the high-load power infrastructure required for semiconductor fabrication, data storage, or heavy manufacturing.  Water infrastructure within a current utility CC&N. Where water, sewer, or wastewater facilities fall within a regulated utility's certificated service territory, the SAID cannot build or own them without the utility's written consent and must convey them to the utility on completion. Entitlements and zoning: The determination of entitlements, zoning, and other land use permitting, as well as construction permitting for a technology or manufacturing facilities remain with the local jurisdiction and run on a separate track. Our Dorsey team will help you coordinate the financing and entitlement timelines together. Our Dorsey team works regularly with Taiwanese and other Asia-Pacific companies entering the Arizona market. If a SAID fits your project, we can structure it for your cross-border ownership.

Insights

Alaska HB 126: What Changes for Alaska Native Corporations, Proxy Filings, and Annual Reports

Alaska House Bill 126 (HB 126), sponsored by Representative Neal Foster and passed by the 34th Alaska Legislature, is now law. The bill changes which Alaska Native Corporations (ANCs) must file proxy and annual report materials with the State of Alaska, and makes it easier to reinstate certain dissolved Village Corporations. For many smaller Village Corporations, the practical result is less public disclosure. For shareholders, advisors, and the public, it means some financial information that used to be available through the State will no longer be readily obtained. This eUpdate explains what HB 126 does in plain terms, walks through the practical trade-offs, and answers common questions. 1. What HB 126 Changes The old rule Under prior law (Alaska Statutes Sec. 45.55.139), an Alaska Native Corporation had to file its annual report, proxies, and proxy statements with the Alaska Division of Banking and Securities (the Division) if it had more than $1 million in assets and 500 or more shareholders on its current rolls. A filing ANC was also required to follow the Division’s proxy rules (3 AAC 08.305 through .365), which require specific disclosures such as top 5 executive compensation, and related-party transactions. Because these filings are treated as public records, they gave non-shareholders, including the public and the press, visibility into ANC financial information that is not filed with the SEC. The new rule HB 126 changes how the 500-shareholder test is measured. Now, the asset test is removed, and the shareholder count is based on how many shareholders the corporation originally enrolled when it was formed under the Alaska Native Claims Settlement Act (ANCSA), not how many it has today. As shares have passed down through families over the decades, some Village Corporations that started with fewer than 500 shareholders now have more than 500 recordholders. Under the old current-count test, when those corporations had crossed the threshold, they had to file. Under the new original-enrollment test, they do not. Who is affected Village Corporations that originally enrolled fewer than 500 shareholders are the main beneficiaries. They no longer have to file proxy and annual report materials with the Division or follow the Division’s proxy regulations at 3 AAC 08.305 through .365. Two groups must continue to file as before: all twelve ANCSA Regional Corporations, each of which enrolled more than 500 shareholders at creation, and all Village Corporations that originally enrolled 500 or more shareholders. As reported by the Alaska Beacon, when the bill was under consideration, the Division identified 59 corporations then filing, expected at least seven village corporations to become exempt, and was reviewing roughly 30 more. 2. Practical Analysis HB 126 reduces a real compliance burden for smaller Village Corporations, which now need not spend time and money on State filings. In coming years, the exempt Village Corporations may experience benefits associated with less public disclosure and less regulation. But at the same time, less public disclosure carries trade-offs. Benchmarking will become harder Publicly-filed proxy statements and annual reports have long served as a reference set. Shareholders, corporations, advisors, and counsel use them to compare governance practices, compensation, and financial results across similarly-situated ANCs. Since fewer of these materials will be filed publicly, there will be fewer comparable documents available, which will make benchmarking and market-checking more difficult for like-sized ANCs over time. Executive compensation transparency may be reduced The Division’s proxy rules require disclosure of the compensation of ANC’s top five most highly compensated individuals (3 AAC 08.345(b)(2)), related-party transactions above $20,000 (3 AAC 08.345(b)(3)), and audited financial statements and management’s discussion and analysis (3 AAC 08.365). When a corporation is no longer required to file these disclosures publicly, it becomes harder for shareholders and others to obtain the information, to understand how compensation is set for their corporate leadership, and how it compares across corporations of similar size and complexity. Transparency may matter more as ANCs grow Some ANCs have grown into large, complex enterprises with substantial revenue and many subsidiaries, even with fewer than 500 shareholders. For an ANC with a broad and dispersed shareholder base, public materials can be an important way for shareholders and other stakeholders to understand governance, compensation, and performance across ANCs. Reduced disclosure may carry more practical weight in those settings than for a small corporation whose shareholders are closely connected to the business. The ANCSA annual report obligation continues It is important not to overstate what HB 126 does. HB 126 changes the state filing proxy requirements. It does not remove the separate obligation under ANCSA itself. That obligation comes from ANCSA at 43 U.S.C. Sec. 1625(c), which requires a Native Corporation that would otherwise be subject to the Securities Exchange Act of 1934 to prepare and transmit to its shareholders an annual report containing substantially the information a company subject to that Act would include. Similarly, ANCs that solicit proxies for an annual meeting are still required to furnish shareholders with those proxy materials under general Alaska corporate law. However, ANCs are now no longer required to transmit proxy statements to the State. ANCs’ reporting obligations to their shareholders are unaffected by HB 126. Any corporation newly exempt from state filing still owes its shareholders a detailed annual report and a proxy statement, even though that report is no longer routed through the State and made public. Reinstatement of dissolved Village Corporations Separately, HB 126 amends AS 10.06.960(k) to remove the prior deadline (previously December 31, 2020) for reinstating an involuntarily dissolved Native Village Corporation. A dissolved Village Corporation may now apply to be reinstated under AS 10.06.633(e) at any time. Reinstatement still runs through the commissioner under AS 10.06.633(e). In general, that means the ANC must apply, cure the neglect or delinquency that led to dissolution, and pay the amounts owed, and the corporation’s name must be available or be changed to one that is. Once reinstated, the corporation and its shareholders are restored to the rights, privileges, liabilities, and obligations they would have had as if the dissolution had never occurred, and corporate and shareholder actions taken during the dissolution are treated as valid. If the previously-used corporate name is no longer available, the board alone may amend the articles to adopt a new name (without the necessity for shareholder approval). 3. Frequently Asked Questions What does HB 126 do? It changes how Alaska measures the 500-shareholder test that decides which ANCs must file proxy and annual report materials with the state. It removes the asset test, and it counts shareholders based on original enrollment rather than the current rolls. It also removes the deadline for reinstating an involuntarily dissolved Native Village Corporation. Which ANCs are affected? Village Corporations that originally enrolled fewer than 500 shareholders, because they may no longer need to file with the Division. Regional Corporations and Village Corporations that originally enrolled 500 or more shareholders must continue to file as before. Does HB 126 eliminate all reporting obligations? No. It changes the state filing requirement under AS 45.55.139, but it does not remove the separate ANCSA obligation (43 U.S.C. Sec. 1625(c)) to provide shareholders with an annual report, and general corporate law still calls for a proxy statement when the ANC solicits proxies. Corporations that remain subject to state filing requirements must also continue to comply with the Division's rules. We think we are now exempt. What should our ANC board and management consider? Confirm your ANC’s original enrollment number and whether your corporation falls below the new threshold. Watch for communications from the State on this topic as they proceed with their research. If your ANC is now exempt, decide how your corporation will meet its continuing ANCSA obligation to shareholders, review proxy and annual meeting materials and timelines, and consider what to communicate to shareholders about any change in how they will receive information. It is worth documenting the basis for any exemption. What should ANC shareholders watch for? Shareholders should watch for how and when they will continue to receive annual report and proxy statement information directly from their ANC, since some material that used to be available through the State’s online website will no longer be publicly filed. If something is unclear, shareholders can ask their ANC how it intends to meet its ANCSA reporting obligations. How Dorsey Can Help HB 126 lightens the State filing load for smaller Village Corporations, but it also raises practical questions: confirming who is exempt, meeting continuing ANCSA obligations to shareholders, keeping proxy and annual meeting processes on track, and maintaining benchmarking when public materials become less available. These are exactly the kinds of judgment calls that benefit from early planning. Dorsey’s attorneys work closely with Alaska Native Corporations and related stakeholders. If you have questions about HB 126, ANC governance, proxy filings, annual reports, disclosure obligations, or shareholder communications, please contact your Dorsey attorney, including the authors of this eUpdate.

News

Dorsey Partner Melissa Raphan Elected a Fellow of the College of Labor & Employment Lawyers

International law firm Dorsey & Whitney LLP is pleased to announce that Partner Melissa Raphan has been elected a Fellow of the College of Labor & Employment Lawyers (CLEL) as part of its 2026 class. “Melissa’s election to this prestigious fellowship comes as no surprise to those of us who have had the privilege of working with her,” says Peter Nelson, Dorsey’s Managing Partner.  “She is an exceptional employment lawyer, a trusted advisor, and a leader whose impact extends far beyond her matters. Clients rely on her deep knowledge, strategic counsel, and ability to navigate complex workplace disputes and sensitive employment matters with both confidence and compassion. She has helped shape our firm, strengthen our profession, and opened doors for countless others through her commitment to mentorship and diversity. We are incredibly proud of her accomplishments and delighted to see her receive this recognition.” CLEL is a nonprofit professional association that honors the nation’s leading attorneys in the field of labor and employment law. Originally established to recognize excellence in the profession, CLEL has evolved into a respected intellectual and practical resource for the legal community and its many audiences. Its mission centers on recognizing individuals who have made significant contributions to the field, fostering the exchange of knowledge and delivering value to academia, government, the judiciary, and the broader public. Election as a fellow represents the highest level of peer acknowledgment, reflecting sustained achievement, integrity, and a commitment to advancing the profession. Melissa’s career reflects CLEL’s mission. She has been recognized both regionally and nationally for her advocacy, leadership, and achievements both inside and outside of the courtroom. Her employment litigation experience spans class actions, collective actions, and high-stakes individual disputes in state and federal courts, as well as arbitration forums including the American Arbitration Association and the Financial Industry Regulatory Authority (FINRA). She is also a trusted advisor on a full range of workplace issues, from hiring and performance management to sensitive terminations and organizational change. She brings decades of experience representing clients across the financial services, healthcare, food and agriculture, and energy sectors. Melissa will be formally inducted during CLEL’s installation ceremony held in conjunction with the American Bar Association’s Labor & Employment Law Conference in Washington, D.C., on November 7.

Insights

Litigation Privilege Does Not Automatically Protect Communications with Funders: The Commercial Court Clarifies the Limits of Privilege in the Context of Litigation Funding

In Uber London Ltd & Ors v Garry White & Ors; Mishcon de Reya LLP [2026] EWHC 1610 (Comm), the Commercial Court held that documents created to help a funder decide whether to invest in a claim will not ordinarily attract litigation privilege. This means that information a firm gathers while acting for a funder can later fall within the control of the claimants it goes on to represent in the same matter. Background The Claimants (a claim group of over 10,000 individual London black cab drivers and the assignee of two former minicab operators) alleged that the Defendants (three companies in the Uber group) obtained and retained their private hire operator's licence through an unlawful means conspiracy alleged to involve fraud. Because the claims were issued outside the ordinary six-year limitation period, the Claimants relied on section 32 of the Limitation Act 1980, contending they could not, with reasonable diligence, have discovered the fraud before June 2018. A preliminary issue trial was listed to determine the question of whether the Claimants discovered, or could have discovered with reasonable diligence, the alleged fraud and/or deliberate concealment only after June 2018. The Claimants were represented by Mishcon de Reya ("MdR"). However, before MdR’s engagement with the individual drivers had begun, in late 2017 it was engaged by the litigation funder Harbour to investigate the merits and value of the potential claim. During that stage, MdR corresponded extensively with Harbour and with the Licensed Taxi Drivers' Association ("LTDA"), a black cab drivers' trade association. MdR was not formally engaged by the Claimants until October 2018 onwards. Once the proceedings had started, the Defendants sought disclosure of communications exchanged between MdR and Harbour before the engagement of MdR by the Claimants (the "Harbour Communications"). This included correspondence between MdR and Harbour, communications with the LTDA, and documents held on MdR's file opened in Harbour's name in connection with the potential claim. The Claimants resisted disclosure on four grounds: (i) that the documents were not relevant; (ii) on the grounds of litigation privilege; (iii) that the documents were outside their control; and (iv) that disclosure occurring so close to trial would be disproportionate. Judgment (i) Were the Harbour Communications relevant to the preliminary issue? The Court held that the Harbour Communications were likely to contain relevant material, on two bases. First, where the Claimants or the LTDA had communicated directly with MdR, that material could shed light on individual Claimants' actual knowledge of the alleged facts. Secondly, what MdR and Harbour had discovered during their investigation could inform the question of what a Claimant could reasonably have discovered at the time (even though the Defendants accepted that MdR's knowledge could not simply be imputed to the Claimants). (ii) Were the Harbour Communications protected by litigation privilege? As set out in the classic cases of Three Rivers (No. 6) [2005] 1 AC 610 and WH Holding Ltd v E20 Stadium LLP [2018] EWCA Civ 2652, communications between parties or their solicitors and third parties for the purpose of obtaining information or advice in connection with existing or contemplated litigation are privileged when the following conditions are satisfied: Litigation must be in progress or in reasonable contemplation. The communications must have been made for the sole or dominant purpose of conducting litigation. The litigation must be adversarial, not investigative or inquisitorial. The Court rejected the Claimant’s claim to be able to withhold the Harbour Communications on the basis of litigation privilege. The Court confirmed that litigation privilege protects only communications created for the dominant purpose of conducting litigation. The Court found that Harbour had instructed MdR so that Harbour could decide whether to fund the proceedings. As such, the dominant purpose of the communications was in relation to funding, not the conduct of litigation. This was distinguished from the situation where an individual litigant who takes its own funding decision. In that situation, the decision whether to fund and the decision whether to litigate are one and the same, made by the person who will actually be the claimant, and so it forms a part of that person's conduct of their own litigation. In contrast, a third-party funder's commercial decision whether to fund someone else's claim is not necessarily part of conducting that litigation. The fact that litigation privilege can, in principle, be claimed by a non-party funder (as recognised in the case of Al Sadeq v Dechert [2024] EWCA 28) did not assist Harbour, since there was no evidence it intended to play any role in the litigation itself beyond funding it. Communications between Harbour and MdR did remain capable of attracting another kind of privilege: legal advice privilege, because of the solicitor-client relationship between Harbour and MdR. But communications with third parties such as the LTDA were not automatically protected in the same way. (iii) Were the Harbour Communications within the Claimants' control? The Court also rejected the argument that the Harbour Communications sat outside the Claimants' control because they belonged to Harbour and not the Claimants. The Court’s reasoning was that once the individual Claimant drivers became MdR's clients, MdR also owed them a duty to disclose material information. That included information that MdR had originally acquired while acting for Harbour. As held in the case of Hilton v Barker Booth & Eastwood (a firm) [2005] 1 WLR 567, a solicitor owing duties to two clients cannot simply prefer one over the other, and it was unrealistic to suppose MdR would investigate the same claims for Harbour, then represent the Claimants, while disregarding everything it had already learned. The obvious commercial expectation was that this earlier work would be used to advance the Claimants' case. MdR sought to rely on a confidentiality clause in a 2024 retainer agreement between it and RGL Management Ltd (a claims management company acting on behalf of the Claimants) to argue that it was relieved of any duty to disclose information obtained while acting for other clients. The provision stated that MdR may "have acted for persons in the same or similar sector as yours and by agreeing to the terms of this letter you agree that will have no duty to disclose to you any confidential information that we have obtained, or might in the future obtain, from acting for such persons or which is derived from any other source". The Court rejected this on several grounds. Claimants who had already become MdR's clients had an existing right to information in the Harbour Communications where it was relevant to their claims before the 2024 retainer agreement. If they were to surrender that right, it would have required their informed consent (also required under the SRA Code of Conduct). The Court found no evidence that such informed consent had been given. The terms had simply been made available to the Claimants through a portal, with no indication that Claimants understood they were giving up existing rights to relevant information. The Court found that even if the terms had been contractually binding, that would not have amounted to informed consent. In addition, the wording of the clause was not sufficiently clear to show that the Claimants had agreed to waive access to this information. (iv) Was disclosure reasonable, proportionate, and necessary at this stage? The Claimants argued that it was neither reasonable nor proportionate for disclosure to be given at such a late stage (approximately two weeks before the start of the preliminary issue trial) and that it was not necessary for the just disposal of the proceedings. The Court rejected this, but it drew a distinction between two categories of documents within the Harbour Communications: Documents bearing on the actual knowledge of the individual drivers, including communications with the LTDA, were not privileged, likely straightforward to review, and directly relevant to the preliminary issue. Their disclosure was ordered as reasonable, proportionate, and necessary. Documents reflecting only MdR's or Harbour's own assessment of the merits were of more marginal, indirect relevance and largely likely to fall under legal advice privilege. A review to isolate the smaller pool of non-privileged material in this category would be time-consuming for limited benefit, so this was excluded from the order. Key Points to Note The judgment is an important reminder of several practical points: However closely a funder is involved in evaluating a claim's merits, litigation privilege will only apply to communications where the sole or dominant purpose of the communication is the conduct of litigation, not the funder's own decision on whether to finance it. Unless that communication separately attracts legal advice privilege, it may need to be disclosed. The same considerations apply to other communications. For example, in RBS Rights Litigation [2017] 1 WLR 3539 the argument that an After the Event (ATE) policy was subject to litigation privilege was rejected on a similar basis. Whilst in this case, there was no dispute as to whether litigation was in contemplation, it is important to note that litigation privilege will not automatically apply to the investigative stages of a claim, i.e. before litigation is in contemplation. Even where litigation is reasonably contemplated, the dominant purpose test must still be satisfied. Material created primarily for fact-finding, risk assessment, or other investigative purposes will not attract litigation privilege unless those activities are actually undertaken for the dominant purpose of conducting the litigation. (See The Director of the Serious Fraud Office v Eurasian Natural Resources Corporation Ltd [2017] EWHC 1017 (QB)). When engaging a law firm, clients should ensure that they understand whether the firm has previously obtained information about their claim while acting for another party (for example, a funder or another interested party) and how that information will be handled. Any restrictions on the firm’s ability to share relevant information with the client should be explained clearly at the outset, including what information may be withheld and why. If this decision raises questions about your own funding arrangements, disclosure strategy, or privilege position, please get in touch with our Commercial Litigation team.

News

Real Estate Attorney Alexis Olsen Joins Dorsey in Phoenix

Attorney Alexis Olsen has joined Dorsey & Whitney LLP as Of Counsel in the Real Estate group in Phoenix, the law firm announced today. Alexis focuses her practice on large-scale residential, mixed-use, and multi-asset development projects as well as multi-state commercial leasing transactions. She guides clients through sophisticated acquisitions, dispositions, leasing, entity structuring, investment strategies, and due diligence matters. She has structured co-investment arrangements that drive capital deployment into housing subdivisions nationwide and has represented both landlords and tenants in commercial leasing transactions involving office, retail, industrial, and specialty-use properties, including cannabis dispensaries. Alexis received her J.D. from Sandra Day O’Connor College of Law and her B.A. from the University of Arizona. Alexis comes to Dorsey from Squire Patton Boggs. “Alexis strengthens Dorsey’s real estate capabilities at a time when Phoenix remains one of the fastest-growing and most dynamic real estate markets in the country,” said Scott Jenkins, Dorsey’s Phoenix office head. “Her addition further enhances our deep bench of 12 real estate attorneys in Phoenix and reflects our continued investment in serving clients throughout Arizona and supporting their real estate transactions and objectives across the country. We are thrilled to welcome Alexis to Dorsey.” “Joining a firm with such a deep bench of experienced attorneys in the Phoenix office, especially in the Real Estate group, presents an exciting opportunity not just for my own professional growth, but for the clients we service,” said Alexis Olsen. “I look forward to building on this strong foundation, growing our national practice, and delivering top-tier service to our clients.”

News

37 Dorsey Attorneys Named 2026 Top Lawyers by Minnesota Monthly

Minnesota Monthly has recognized 37 Dorsey attorneys across 27 practice areas as 2026 Top Lawyers in Minnesota. Honorees are selected through a peer nomination process and a curated survey of practicing attorneys in Minnesota, who identify leading lawyers across a range of practice areas. Administrative / Regulatory Law Jennifer Coates Antitrust Law Michael Lindsay Banking & Financial Service Law Peter Nelson Copyright Law  Jeffrey Cadwell Corporate Law  Robert Hensley Robert Rosenbaum Criminal Defense: White-Collar  Beth Forsythe Edward Magarian RJ Zayed Health Care Law  Claire Topp Immigration Law  J. Mike Sevilla Insurance Law  Daniel Brown Intellectual Property and Patent Law  Stuart Hemphill International Trade Law  Jonathan Van Horn Labor and Employment Law  Edward Magarian Ryan Mick Melissa Raphan Land Use & Zoning  Jay Lindgren Marcus Mollison Litigation – Antitrust  Michael Lindsay F. Matthew Ralph Jaime Stilson Litigation – Commercial  Michael Lindsay Litigation – Construction  Eric Ruzicka Litigation – Intellectual Property  Peter Lancaster RJ Zayed Litigation – Labor Employment Benefits  Ryan Mick Melissa Raphan Litigation – Trusts and Estates  William J. Berens Theresa Bevilacqua Bridget Logstrom Koci Mass Tort Litigation / Class Actions  James K. Langdon Mergers & Acquisitions Law  Keith Ahlgren Rachel Benedict Brian Burke Morgan Helme John Jorgenson Brian Moore Robert Rosenbaum Jonathan Van Horn Bri Whiting Municipal Law Jay Lindgren Nonprofit/Charities Law Claire Topp Securities / Capital Markets Law Cam Hoang Robert Rosenbaum Securities Regulation Theresa Bevilacqua James K. Langdon Tax Law William J. Berens Trusts and Estates Jennifer Ede Bridget Logstrom Koci Sonny Miller Kiley Petty Henry

News

Patent Partners Al Araiza and Lena Petrovic Join Dorsey in Palo Alto

Patent partners Al Araiza and Lena Petrovic have joined Dorsey & Whitney LLP in Palo Alto, the international law firm announced today. Al Araiza works with clients to develop and implement patent strategies that align with corporate objectives, supporting growth initiatives, financing efforts, and successful exits, including initial public offerings and acquisitions. He advises on building, managing, and optimizing patent portfolios across a broad range of emerging and frontier technologies, with depth in wireless communications, artificial intelligence, and energy innovation. Before practicing law, Al gained engineering experience in the defense industry, working on energy system modeling and communications circuitry design. He also conducted biomedical research, with findings published in peer-reviewed journals. He has been recognized in the IAM Patent 1000 for his work advising clients on patent strategy and portfolio development. Al received his J.D. from Duke University School of Law, his M.E. in Biomedical Engineering from Tulane University, and his B.S. in Electrical Engineering from UCLA. Lena Petrovic works across the software and hardware industries to develop clear, well-supported patent applications. She guides clients through the prosecution process and advises on global trademark and copyright matters, including licensing and portfolio management. Lena regularly supports clients developing technologies such as artificial intelligence and machine learning, fintech, cryptography, interactive and immersive experiences, and digital media, and works with companies in entertainment, gaming, and sports. Before practicing law, Lena spent a decade at Pixar, where she contributed to major films including The Incredibles, Ratatouille, WALL‑E, and Brave. Lena received her J.D. from Santa Clara University School of Law, her M.S. in Computer Science from Princeton University, and her B.S. from California Institute of Technology. “Al and Lena bring a practical, technical, and business-focused approach informed by extensive experience working with technology companies, startups, and investors,” said Gina Cornelio, Patent Practice Group Co-Leader. “We are thrilled to welcome them to the Patent team and our growing Palo Alto office.” “Dorsey’s Patent practice is dedicated to understanding each client's business deeply, tailoring patent strategies that directly advance their goals,” said Al Araiza. “We are proud to join this outstanding team and look forward to driving success for our clients.”

Insights

Proposed CMS Rule Ramps Up Potential Medicare Fraud Administrative Remedies

On July 6, 2026, the Centers for Medicare & Medicaid Services (“CMS”) proposed a rule that would expand its administrative remedies to combat potential fraud. The proposed rule is the latest in a round of administrative actions that signal CMS’s intent to aggressively pursue allegations of Medicare and Medicaid fraud and heighten the risk of fraud enforcement against even well-intentioned Medicare and Medicaid providers and suppliers. The proposed rule includes several changes to regulations that govern Medicare billing privileges. Providers and suppliers should be aware that these changes dramatically expand the flexibility afforded to CMS in enrollment and revocation actions, potentially leading to harsh consequences for ministerial and administrative errors. If finalized, moreover, the proposed rule could have material implications for providers and suppliers facing threatened revocation, including heightened risk of overpayment liability and increased hurdles to challenging revocations and denials of enrollment. Added Flexibility to Existing Revocation Grounds CMS has proposed to remove a number of factors that the regulations list as relevant to a determination of whether a provider has engaged in “abuse of billing privileges.” While acknowledging that the inclusion of these factors in the regulations was permissive (requiring consideration only where “as appropriate or applicable”), CMS stated that it must be afforded “the maximum flexibility to address all possible . . . scenarios without the rigid constraints of our existing factors.” CMS provided little guidance as to the outer bounds of what conduct could constitute an “abuse of privileges” that merits revocation of Medicare billing privileges. Instead, CMS noted that a “pattern of practice” of abuse of billing privileges might be established “by a simple finding that several of a provider’s claims do not meet Medicare requirements.” Similarly, CMS has proposed to expand the regulatory provision that permits revocation of enrollment if a provider certifies as “true” false or misleading information in Medicare enrollment application or renewal forms to include any scenario in which a provider submits “false or misleading information on or associated with any CMS Medicare enrollment-related form,” including materials submitted to Medicare contractors. CMS stated that it interprets this expanded rule to include anything related to Medicare enrollment, and not only those submissions that are “intended to gain or maintain Medicare enrollment.” If finalized, the proposed rule would add significant flexibility to CMS’s ability to pursue revocation of a provider’s enrollment. While CMS has assured providers that it would “invoke [the revised regulations]. . . only when legitimately warranted under the facts and circumstances and not as a matter of course,” such expanded flexibility threatens unpredictability in the event of even administrative or ministerial errors in submissions and claims. These changes would, moreover, make it more difficult for providers to challenge a revocation action. Expanded Revocation Grounds In addition to adding flexibility to existing grounds for revocation, CMS’s proposed rule adds to and expands CMS’s already broad authority to revoke provider and supplier enrollment. Such proposed changes include adding the following grounds for revocation: Denial of Enrollment Application. Where CMS could previously revoke a provider’s other enrollments if one enrollment is revoked, CMS would also be able to revoke a provider’s existing enrollments if an application for enrollment submitted by the provider is denied. High-Risk Enrollments. CMS would be able to revoke enrollment if it determines the provider or supplier (including owning/managing employees or organizations) poses a high risk of fraud, waste, or abuse due to “. . . an affiliation under [42 C.F.R.] § 424.519” or “the provider’s or supplier’s location within a limited geographic area that has an excessive number of providers and suppliers.” Certain Misdemeanor Convictions. CMS would be able to revoke enrollment if a provider or supplier—or its owners, managing employees, managing organizations, officers, or directors—are convicted of a “misdemeanor related to sexual assault or financial misconduct within the past 10 years that CMS deems detrimental to the best interests of the Medicare program and its beneficiaries.” Ownership Changes (HHA, Hospice, DMEPOS). CMS would have broad authority to revoke enrollment of home health agencies, hospices, and DMEPOS suppliers who do not comply with the regulations governing provider changes of ownership. These proposed, expanded grounds for revocation are notably broad, and CMS provides only limited guidance as to what conduct might result in revocation under these grounds. As with the proposed expansion of existing grounds for revocation, the open-ended nature of these proposed grounds for revocation may make it more difficult for providers and suppliers to challenge revocation actions. Expanded Grounds to Deny Medicare Enrollment As with revocations, CMS proposes to expand the grounds under which a provider’s application to enroll in Medicare can be denied. These expanded and additional grounds include many of the grounds added for revocations, but also include: Medicare Debt or Payment Suspension. CMS proposes expanding the ground to deny enrollment based on Medicare debt or payment suspension to include a provider or supplier’s “managing employee, managing organization, or individual or entity with any other form of business or financial relationship with the provider or supplier[.]” Significantly, this expansive definition (called an “associated party” under the proposed regulation) currently contains no material limitations, meaning almost any person or entity with whom an applicant does business could create denial liability. Sharing Locations with Denied/Revoked Providers or Suppliers. CMS would have authority to deny applications where a “provider’s or supplier’s practice location is in the same suite or office as another provider or supplier whose Medicare enrollment has been revoked or denied.” Hospices with Distant Medical Directors or Administrators. CMS would have discretion to deny hospice applications if the hospice’s medical director or administrator serves “multiple other hospices” or practices/is located “at such a distance (for example, in a different state) from the enrolling hospice that the medical director cannot realistically perform all medical director functions,” with a similar provision for administrators. In addition, CMS proposes applications denied for “other program termination or suspension,” may be applied to the provider or supplier in its own name or NPI or that of its owners, managing employees, or managing organization regardless of whether any appeals are pending. Retroactive Revocation CMS proposed to restructure and expand the regulatory grounds for retroactive revocation of billing privileges. Currently, Medicare regulations provide that revocations are, by default, prospective in nature: effective 30 days after CMS or the CMS contractor mails notice to the provider. Under certain circumstances, the regulations provide for revocations to be retroactive, such as when a provider is convicted of a felony, the date a professional license is suspended, revoked, or surrendered, or when a provider submits a false certification in their enrollment application. CMS has proposed to reframe the rule so as to default to retroactive revocation of billing privileges. CMS expressed concern that providers may collect payment from Medicare while remaining so non-compliant with enrollment requirements as to merit revocation. To address this concern, CMS proposed that all revocations be retroactive to the date of determined non-compliance.[1] As a result, providers suspected of misconduct or non-compliance are likely to face claims of retroactive overpayments in addition to the immediate concern no longer receiving Medicare payments while their enrollment is revoked. Reapplication Bar CMS’s proposed rule expands the grounds from which a provider may be prohibited from seeking reapplication as a Medicare provider. Under current regulations, CMS may prohibit prospective providers from enrolling in Medicare for up to 10 years if its enrollment application is denied because the applicant submitted false or misleading information in its application. Under the proposed rule, CMS will have the discretion to prohibit a provider from enrolling in Medicare if their enrollment application is denied for any reason. Conclusion As a part of the federal government’s increasingly aggressive push to combat real or perceived healthcare fraud, the proposed rule both broadens CMS’s authority to revoke and deny Medicare enrollment and raises the stakes for revocation and denial. What the proposed rule does not share is how CMS plans to exercise this expanded discretion: as a result, the proposed rule, if enacted, increases the unpredictability and potential ramifications of even technical noncompliance with CMS rules. As a result, Medicare providers should keep a close eye on potential revisions to these rules and their potential implementation and consider proactively evaluating their compliance under CMS standards. [1] In the proposed rule, CMS identifies, with respect to each ground for revocation, what it will consider to be the effective date of revocation.

Insights

The Long-Awaited Public Infrastructure Financing Solution for Development in Arizona

Every developer who has taken raw Arizona ground to a finished project knows the largest upfront cost other than the land price is almost always the cost to install the public infrastructure. Water, sewer, stormwater, streets, dry utilities, and the fiber backbone all have to be in the ground before a single lot closes or a building opens. That capital is deployed early and generates no return for years. For decades the standard workaround has been the Community Facilities District (CFD). That tool has grown materially harder to use, for reasons cited below, and House Bill 2999, signed in June 2026 and now codified as Chapter 40 of Title 48, is Arizona's response. Some Background I have spent a good part of my career on the other side of this problem. In the 1990s and early 2000s I served as general counsel of SunCor Development Company, one of Arizona's most active master-planned community developers, where we used Community Facilities Districts to finance hundreds of millions of dollars of major infrastructure across Arizona in cities such as Goodyear, Phoenix, Tempe, Litchfield Park, and Prescott Valley. For its time the CFD was an effective structure, and a great deal of what is now on the ground in those communities was financed with this tool. Unfortunately, CFDs have over time become considerably harder to use. Successive legislative amendments have layered on tax-rate ceilings, homebuyer disclosure obligations, and added procedural steps. Another drag on the use of CFDs is that formation of them runs through the municipality, where approval can turn as much on local politics as on the merits of a project. Developers now routinely are asked to absorb delay and uncertainty that a project's economics cannot support, which is a large part of why Arizona has fallen behind Colorado, Texas, and Utah in getting infrastructure financed. A better tool was needed, and Chapter 40 is it. How a SAID Improves on a CFD A State Affordability Infrastructure District (SAID) keeps what worked about the CFD: tax-exempt, property-secured, non-recourse infrastructure financing — while shedding much of what made the CFD cumbersome. Its principal advantages over a traditional CFD: Administrative formation. A SAID is formed by the Arizona Finance Authority against fixed statutory criteria, through a yes-or-no compliance review on a sixty-day clock, rather than through the discretionary approval of a city council or a board of supervisors. Insulation from municipal politics. Because formation is a state-level compliance determination, a meritorious project is far less exposed to local political headwinds than it is under the CFD process. Landowner control of the board. A SAID is governed by a board of the landowners — appointed at formation, then elected on an acreage basis. In a typical municipal CFD, the city council sits as the district board; here, the developer controls governance. Advance funding of impact fees. A SAID can use bond proceeds to advance-pay municipal development impact fees, unlike CFDs, removing one of the largest upfront cash burdens in a project. A uniform, statewide process. The criteria are the same regardless of jurisdiction, replacing the municipality-by-municipality variation that has made CFD outcomes hard to predict. Flexible boundaries. A district may include noncontiguous parcels in the same county within five miles of one another, which fits phased and multi-tract development. Capped cost and a fixed timeline. Authority fees to form a district are capped at $15,000, and a complete petition must be acted on within sixty days. The full range of bonds. A SAID may issue general obligation, special assessment, revenue, and refunding bonds, secured solely by district property and creating no obligation for any other taxpayer. What is a SAID A SAID is a special taxing district that the owners of a development form to finance public infrastructure with tax-exempt bonds: general obligation bonds, special assessment bonds, and revenue bonds. The bonds are secured only by the property inside the district and are repaid over the long term, with terms up to 30 years. They do not affect the credit of the city, the county, or the State, and they create no obligation for any taxpayer outside the district. In practical terms, a SAID lets you finance horizontal infrastructure over the life of the asset instead of writing the check at the front end. The maximum ad valorem rate securing general obligation bonds is capped by statute at $5.00 per $100 of net assessed limited property valuation, with a limited step-up to cover a debt-service shortfall. SAIDs Work for Commercial as Well as Residential Development The SAID bill drew most of its press as a housing-affordability measure, and it appears to be a strong one. It is the first Arizona district statute to let bond proceeds advance-fund municipal development impact fees, which pulls one of the largest upfront cash burdens off a homebuilder's pro forma. But the statute's eligible infrastructure categories apply with equal force to commercial, industrial, and mixed-use projects. An industrial or logistics project can finance roads, rail crossings, sidings, and grade separations. A life-sciences or technology campus can finance its water, sewer, roads, and broadband the same way a subdivision can. Read Chapter 40 as a general-purpose infrastructure finance platform, not a subdivision-only device. How Formation Works A SAID is formed administratively by the Arizona Finance Authority. The Authority reviews the petition for compliance with the statute; it is a yes-or-no review against fixed criteria, not a discretionary negotiation with a city council or a board of supervisors, and it runs on a sixty-day clock once a complete petition is filed. Formation requires the written consent of 100% of the landowners in the proposed district and an engineer's certification that public infrastructure costs will exceed $5 million. The district may include noncontiguous parcels so long as they lie in the same county and within five miles of the district's other property, which accommodates phased and multi-tract development; if any part of the district sits inside a municipality, the whole district must stay within that municipality's limits or planning area. The Authority's fees to form a district are capped at $15,000. Issuing bonds requires a district election. Governance Simplified A SAID is run by a three-member board. The initial directors are named in the petition; after that, directors are elected by the landowners on an acreage basis as ownership diversifies. Board service runs with ownership; a director must either hold fee title inside the district or be an individual designated by a fee-title owner; and corporations, partnerships, and other entities may hold that ownership, vote as owners, and designate the individual who serves. A district has no power of eminent domain and no zoning authority, and directors may not be officials or employees of the municipality in which the district sits. What a SAID Does Not Do It finances; it does not entitle. Zoning, platting, rezonings, use permits, and the specialized approvals a manufacturing or life-sciences facility may need all remain with the local jurisdiction and proceed on their own track. The financing and entitlement timelines should be coordinated with formation of the SAID, but they are separate processes. Two substantive limits are worth flagging at the planning stage. First, electric power is largely outside the tool: the statutory definition of public infrastructure does not reach power generation or transmission, and broader energy infrastructure was removed from the bill during the Senate amendments. A power-intensive user should not assume a SAID will carry its electrical load. Second, where water, sewer, or wastewater facilities fall within a regulated utility's certificated service territory, the district cannot build or own them without the utility's written consent and must convey them to the utility upon completion. Our Take For most master-planned residential work, and for a wide range of commercial and industrial development, a SAID will be the most efficient infrastructure-financing structure Arizona has offered. The right time to evaluate it is early in the acquisition and pre-development process, while the capital stack, the development agreement, and the entitlement strategy are still being set. Once the district's boundaries, general plan, and financing parameters are set, it is cumbersome at best to bring those into conformance later. Our Dorsey team has begun advising our developer clients on SAID formation on residential, commercial, and industrial projects statewide. If you would like us to assess whether a SAID fits a project you are working on, please reach out.